ARTICLE 1 OBJECTIVE AND NAME

1. TaeKwonDo is a product of traditional Korean culture.  The purpose of organizing the Federation is to propagate and standardize TaeKwonDo as a sport, and to act as the governing board of TaeKwonDo  in the Virgin Islands.

2. TaeKwonDo training develops physical strength and mental ability in the student, and in time the student can reach a high degree of excellence.

3. The organization will be called the Virgin Islands TaeKwonDo Federation (VITKDF).

4. The VITKDF shall be affiliated with the World TaeKwonDo Federation (WTF) and it shall be an official regional organization of the WTF.

ARTICLE 2 OPERATIONS

To realize the objectives of Article 1, the VITKDF shall conduct the following operations:

1. Promotional Tests
2. National Open Tournaments
3. Entrance into International Tournaments (either traveling to the host country or actually hosting one in the Virgin Islands)
4. National team training which includes technique development and also keeping abreast of new techniques.
5. Propagation and development of TaeKwonDo and publication of necessary materials.
6. Coach training courses and seminars
7. Other operations necessary to attain the objectives of Article 1

ARTICLE 3 HEADQUARTERS AND OFFICIAL LANGUAGE

1. The headquarters of the VITKDF shall be located on the island that the elected president resides on.

2. The official language of the VITKDF shall be English and Korean.

ARTICLE 4 ORGANIZATION AND MEMBERSHIP

1. The criteria from membership shall be as follows:

a. A letter of application must be filed with the secretary
b. If intended applicant is already a member of another organization, valid credentials indicating rand, office or other position(s) must be presented.
c. Payment of tuition and annual membership fees must be received in full by VITKDF before applicant is considered a member inn good standing.

2. The VITKDF shall be consist of TaeKwonDo schools and private individuals:

a. TaeKwonDo schools, TaeKwonDo groups and TaeKwonDo group members
b. Black belts (only WTF members)
c. Interested persons who contribute towars the organization.

3. Admittance into the VITKDF shall require the approval of the Executive council of VITKDF.

4. Any member school, group or individuals who dows not comply with the regulations of the VITKDF may be asked to withdraw after consideration by the Executive Counsil of VITKDF.

ARTICLE 5 FINANCE

1. The highest amount of indebtedness allowed will be $5,000.00.

2. The VITKDF   shall be financed by the following means:

a. Membership fees
b. Operation Income and Grants
c. Donations and Subsidies
d. Other sources of income

1. Officers permitted the sign checks are the Treasurer, President, Vice-President(s), and Secretary General.

2. The fiscal period of the VITKDF shall be one (1) year.  The fiscal year starts on only 1,20XX and ends June 30, 20XX of the following year.

1.  The General Assembly Meeting shall be held twice a year.

2. General Assembly Meeting shall embody the Executive Council and TaeKwonDo schools delegates (must be members in good standing).

3. A quorum for conduct of the General Assembly Meetings, the Executive Council meetings and other VITKDF meetings shall consist of not less than two-thirds (2/3) of the relevant group members.  A simple majority of members present and voting is required for passage of resolutions and other decisions.

4. Members will be allowed to vote b proxy.

5. The President shall concurrently lead the General Assembly s its Chairman.

6. All representatives shall present their credentials with formal signature to the Secretariat.

7. The duties of the General Assembly shall include:

a. Election of Officials
b. Formulation of drafts and amendments of the constitution
c. Approval of the financial budget and report
d. Approval of the operations report and projects
e. Approval of Entrance into International Tournaments (delegation)
f. Other maters of importance.

ARTICLE 7 AN EXRAORDINAY GENEAL ASSEMBLY

1.  An Extraordinary General Assembly Meting may be summoned by the President or by no less than one-third (1/3) of the General Assembly.

2.  The Extraordinary General Assembly Meeting must meet within fourteen (14) days following the summons with clear reasons for the summons.

3. The date, time, place and agenda of the Extraordinary General Assembly Meeting shall be designated by the initiator.

1.  The following officials shall be inducted into the VITKDF:
    
a. One President    
b. Two Vice-Presidents, one for St. Thomas and one for St. Croix
c. One Secretary-General
d. Treasurer
e. Secretary
      f. Technical Advisor(s)
      g. Ex-Officio
2.  The preceding officials shall be elected by General Assembly.

3.  The term of office for president is two (2) years.  The incumbent president may be re-elected for a consecutive second term.  The president shall not serve more than four (4) years successively.  A one or two term President may serve as Ex-Officio or Technical Advisor.  A two (2) term President that has served as an Ex-Officio or Technical Advisor.  A two (2) term President that has served as an Ex-Officio member may not run for President the following term.

4.  The Ex-Officio member may be used as a tie-breaker but may not be used to fulfill the quorum requirements.

5.  Other officials are eligible for re-election and the term of office is two (2) years.

6.  If an official resigns, a by-election shall be held at the Executive Council Meeting to elect a new member.  The term of office for the newly elected official will be the remaining period of his predecessor.

ARTICLE 9 DUTIES OF THE OFFICERS

1.  The President shall lead and represent the VITKDF as the chief executive official.

2.  The duties of the Vice-President:

a. The Vice-President shall assist the President.  In case the President finds himself unable to accomplish his duty, he shall appoint one proxy from among the Vice-Presidents.  However, in case the President has not appointed a proxy; the senior Vice-President shall act as his proxy.

3.  The duties of the Secretary-General:

a. The Secretary-General shall plan, perform and manage all operations of the VITKDF and other general affairs.
b. The Secretary-General shall submit a report to the General Assembly on the activities of the Secretariat.

4.  The duties of the Treasurer:
 
a. The Treasurer shall conduct an audit on the status of the VITKDF properties, operations and management of the Executive Council and the Secretariat.

      b. The Treasurer shall submit annual audits at the end of each fiscal year to the General Assembly.  In addition, he should prepare quarterly financial statements to be presented to the Executive Council.      

c. The Treasurer shall submit their statement of the audit to the General Assembly and the Executive Council and shall request to correct, if any, the illegal and unjustified practices found in their audit.

d. He should maintain a general ledger of all accounts, income and expenditures, using Generally Accepted Accounting Principles.

      e. He shall have custody and keep an account of all money, funds, and property of
the VITKDF unless otherwise determined by the board of the Executive Council.  He shall render such accounts and present statements to the Executive Council as required.  All funds shall be deposited in such bank or banks designated by he Executive Council.  He shall pay out money as directed by a properly constituted officer(s) of the VITKDF, taking proper vouchers here of.  All ills, notes, checks, vouchers, orders or other instruments shall be countersigned by the President of the VITKDF or his designee or other authorized officers as mentioned in Article 5.03.

5.  The duties of the Technical Advisor and Ex-Officio member:

      a. The Technical Advisor shall be the official liaison between the VIKDF and the    community.  He will perform other duties as assigned by the Executive Council.

      b. The Ex-Officio is a member of the Executive Council.  This position can only be held by a former President immediately after serving term.  The Ex-Officio may perform the duties necessary to finish any of the projects not completed during his/her term as President.  This position reports directly to the President and his subject to the President’s orders.

ARTICLE 10 THE EXECUTIVE COUNCIL

1.  The Executive Council shall consist of the President, Vice-President(s), Secretary-General, Treasurer, Secretary, Technical Advisor and Ex-Officio member.

2.  The duties of the Executive Council shall be to attend the General Assembly Meeting and decide the matters mentioned in Article10.3.

3.  The Executive Council shall decide upon:
 
      a. Planning and management of the VITKDF organization and operations
    
      b. Financial budget and reports
    
      c. Proposed amendments of the constitution
 
      d.    Formulation of drafts, amendments and repeals of the constitution, rules, regulation, and by-laws.  However, the approval of the General Assembly Meeting shall be required for the formulation of the congressional proceedings, regulations, competition rules and tournament organizational regulations

      e. Agenda of the General Assembly Meeting
  
      f. Other matters under its responsibility laid down by the constitution

4.  The Executive Council may refer matters under its responsibility to the President

5.  The Executive Council may be summoned by the President before or after the opening of the General Assembly or Extraordinary General Assembly Meeting.  However, the Executive Council or the President may summon each other whenever it is deemed necessary.

6.  Case matters that require urgent resolution by the Executive Council may be put on paper ballots by the President or the Executive Council.

7.  No member or the Executive Council may receive compensation for serving on the council.

ARTICLE 11 AMENDMENT OF THE CONTITUTION

The amendment of the constitution of the VITKDF shall be proposed with the resolution of the Executive Council or by the approval or more than one-third (1/3) of the total Executive Council members.  The proposed amendment shall be accomplished by a two-thirds (2/3) majority.